Minutes of the Spring Chapter Meeting
Aquidneck Room, Hyatt Regency, Newport, RI,
Thursday, February 21, 2008
Introductions
The meeting began at 7:12 p.m. with Chair Mary Prendergast announcing her name change to Rya Martin. Rya invited all new members to introduce themselves.
Secretary-Treasurer's Reports
Minutes of the fall 2007 meeting in Indiana, PA were approved. Kristin Heath distributed and reviewed the Treasurer’s report, showing a balance of $5,413.02 in the chapter treasury. The Treasurer’s Report was approved.
Communications Committee Report
a. Website - Linda Dempf reported that she posted the membership directory and minutes from the meeting in Indiana, PA.
b. Blog - John Anderies reported that not a lot of attention had been given to the blog recently. His term as Communications Committee Chair and blogmaster is almost up so he encouraged people to think about volunteering for this position in the fall. Anyone who is interested can contact him. The blog is currently hosted at Haverford and they may or may not be able to continue to host it. John suggested moving it to the next blogmaster’s institution. He is happy to help with this.
c. Listserv - Alice LaSota encouraged everyone to make sure they have a current e-mail address listed for the listserv. She is noticing a lot of spam these days. Feel free to contact her with any questions.
Membership Committee Report
Beth Royall (Chair) announced the members of the Membership Committee (Lisa
Bona, Joe Clark, Steve Henry, Tim Sestrick, and Lisa Shiota). They have done a lot of work brainstorming ways to increase membership. They have ideas that tie into the next chapter meeting (e.g. contacting folks in the vicinity of the meeting who may not otherwise attend or join ATMLA).
MLA Chapter Grants
ATMLA received $1,000 from MLA to help fund travel grants for chapter members. Lisa Bona and Brandon Masterman (both of the University of Pittsburgh) were this year’s recipients. Congratulations to both of them! Rya reminded everyone to point people to the application if they know of anyone interested in applying for next year’s MLA meeting.
Educational Outreach Program
David King provided an update on this program. The pre-conference was a success. They trained 65 people as trainers and there were an additional 20 participants. There were eight ATMLA members involved in it. David spoke specifically about the Reference program that he was involved in. There were 30 people who learned training techniques in the morning and they later critiqued how it went. There was a session in the afternoon geared more towards beginners that involved eight people. Darwin Scott spoke about how they provide this training in New England. They would like to reach out to state library associations and library schools to get people involved who are providing music reference as part of their job requirements but do not have a background in music. Robert Lipartito commented on the Cataloging session. Overall they felt the planning of the program went very well. They are still recruiting trainers. David can let our chapter know who the trainers are and will be sending more information out via e-mail about the program. Rya was glad to see so many chapter members involved and thanked David and everyone involved for their efforts.
Future Meetings
a. Fall 2008 - University of Virginia
Rya reported that this meeting will be held November 7-8 at the University of Virginia and that it will be co-hosted with the College of William & Mary. Jim Deffenbaugh is on the program committee, along with Erin Mayhood, and Bob Follet. He encouraged people to start thinking about topics. The College of William & Mary will be helping out with the cost of the reception.
b. Fall 2009 - Gettysburg College
Tim Sestrick confirmed that he could host this meeting at Gettysburg College.
c. Fall 2010 - American University
Nobue Matsuoka-Motley confirmed that she could host this meeting at American University.
Old Business
a. Revisions to Constitution and By-laws for election procedures and terms of office
Amanda Maple distributed proposed revisions to the Constitution and By-laws based on our discussion at the fall meeting in Indiana, PA. The changes to the language better reflect our current practices. She moved that we adopt these revisions. The movement was seconded and a lively discussion ensued. The revisions will be made and voted upon by everyone at the fall meeting in Charlottesville, Virginia.
New Business
a. Additional Revisions to By-laws
The revisions will be made and voted upon by everyone at the fall meeting in Charlottesville, Virginia.
Announcements
Dick Griscom gave an update on the proposed MLA meeting in Philadelphia in 2011. Gordon Rowley (MLA Convention Manager) received two proposals, one from the Sheraton for $250/night and another from a hotel in Cherry Hill, NJ. The Sheraton is a little pricey and there is skepticism about holding the Philadelphia meeting in NJ. They are working to find other options. One suggestion was to have the 2011 meeting in Dallas if Philadelphia does not work out. Dick will keep the chapter updated on any new developments.
Nobue Matsuoka-Motley gave an update on her liaison work with MLA Japan. She visited two libraries in Japan in January to help build a professional network and learn about their library system. She also gave a presentation about the U.S. library system to them.
Cathy Dixon reported that Judith Tick will be giving a lecture on March 26 and that there will be two more music related speakers. She also mentioned we may want to schedule a tour of the new LOC Culpeper facility during the UVA meeting. Thom Pease can provide more information.
John Anderies reported that ISMIR (International Society of Music Information Retrieval) will be meeting in Philadelphia this fall. They are very tech and research heavy and are looking for more librarians to attend and present at the conference. Connie Mayer (University of Maryland) is on the Board.
The meeting adjourned at 8:10 p.m.
Respectfully submitted
Kristin Heath, Secretary/Treasurer
March 3, 2008
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