At The College of New Jersey, the World Wide Web is used as an effective means of conveying a variety of information to our internal and external audience. For many people, The College of New Jersey Home Page is the first point of contact with The College. The Web also offers an excellent medium for personal and professional expression, and many institutions, including The College of New Jersey, have chosen to allow faculty, staff and students to publish professional and personal pages that are accessible from within the Web structure. The Information Resources Committee (now known as ITAC) supports such publication, recognizing that the professional and personal expressions and insights of members of our community are an important part of The College's identity and this Web Page policy is designed to balance these two interests.
a. Institutional pages are those pages that contain general marketing and College information including, but not limited to, the Home Page. Decisions on content and design will be guided by the Office of College and Community Relations to achieve consistency and coherence on these pages, which are most often visited by potential students and those people who are unfamiliar with The College. Disclaimer notices will appear on institutional pages to inform the viewer that they are leaving official TCNJ pages.
b. Professional pages are those pages aside from institutional pages that contain content related to TCNJ and include, but are not limited to, school pages, departmental pages, faculty course pages, research and collaborative work pages, and student organization pages. School and department pages need to be linked in a very visible way to the Home page. Since these pages are not controlled by The College, TCNJ will bear no responsibility for the content of these pages.
c. Personal pages are those pages maintained by individual members of the campus community, the content of which is primarily not related to The College or any professional affiliation. These pages are a matter of free speech that must be protected in an academic environment. As such, The College bears no responsibility for the content of personal web pages.
Faculty and staff will decide whether their page is personal or professional within the TCNJ structure. Professional pages may be linked from any other professional page, such as departmental pages or, if deemed appropriate by College and Community Relations, institutional pages.
All updating and content of professional and personal pages shall be the responsibility of the individuals, group or department with ownership of the content.
Links to personal pages of students, faculty and staff will be grouped in a clearly labeled area accessible only through designated parts of the official structure. All student pages will be housed here.
The right to use TCNJ computing and telecommunications resources can be revoked if misused or abused, even unintentionally, as per The College's Computing Access Agreement. Please reference the Information Technology web site for details http://www.tcnj.edu/~it/.
Copyright and trademark law must be followed on all Web pages. Any web page residing on a TCNJ server must comply with all federal, state, and local laws as well as all TCNJ college policies. Standards of professional and academic ethics shall apply. Any concerns regarding the compliance of any web page with these laws and policies should be addressed to the Office of Public Affairs.
IV. Publication Requirements
Within a distributed publication system, it is important that all contributors abide by a certain minimal set of publication requirements to provide clear indication of ownership and to provide viewers the date when the document content was created. These guidelines, minimal as they are, also adhere to proper "netiquette" for publishing on the web. They are to be followed by institutional pages and those who deem their page professional. Web servers operated independently by college departments and organizations should also conform to these requirements if they wish to be considered professional pages under the College's official web Policy.
V. Professional pages
Professional pages must include the following elements:
- The name of the department, office or group who owns the content displayed in prominent text or graphic.
- An attribution- that is a name and way to contact the group or individual who owns the content of the page. Preferably this is an e-mail address, but could be a phone number.
- Links to previous tier pages and other main pages.
- A last modified date so those viewing the page are aware of the timeliness of the material.
Professional pages should be developed in accordance with the latest internet and accessibility standards. Professional pages may be created using TCNJ' Web Page Template which will automatically incorporate all of these elements for the user
Beyond these minimal style requirements, all other decisions regarding style for professional pages are left to the discretion of each department/unit/individual. All content is left to the discretion of the individual or group.
The template and other standard design elements will be available from Information Technology, College and Community Relations and on the Web. Departments, groups or individuals are encouraged to consult with their computing coordinator or the Office of College and Community Relations if they have questions as they develop their pages.
VI. Personal pages
The College maintains no style requirements for pages which are strictly personal. These pages, however, MAY NOT include The College logo as to provide no confusion over the ownership or sponsorship of these pages.
Individuals who are seeking guidance on creating either a personal or professional page should consult Guidelines for Publishing on TCNJ's Web Site. This document contains helpful information on the types of things to consider as you create your pages.
Approved through governance: Spring, 2005