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Some Tips for Effectively Using Qualtrics
Qualtrics is a versatile, web-based survey tool. It can also be used to create forms and simple polls. As of fall 2009, Qualtrics will replace Form Genie for all newly created surveys, forms, or polls. Qualtrics is available to all TCNJ students, staff and faculty.
Create Your Qualtrics Account
To create a Qualtrics account and begin creating surveys etc., go to tcnj.qualtrics.com and enter your TCNJ username and password.
Qualtrics has simple, online tutorials for each step of the survey design, distribution, and analysis processes.
Message Center
For current Qualtrics users (see above for directions for creating your own Qualtrics account), you will find a "Message Center" icon on your "My Surveys" page. Here you will receive notices of any new features and will be notified of all upcoming webinars on a broad range of topics including how to use new features, how to increase the response rate for your survey, etc.
TCNJ Brand Libraries
Questions:
There are currently standard TCNJ-specific demographic, academic, and employee-related questions in the TCNJ Brand Question Library for you to use when making surveys. We will continue to add questions. If you have specific questions you would like us to create, email Deb Frank at frank@tcnj.edu.
Surveys and Messages:
There are a few samples of TCNJ created surveys in the TCNJ Brand Survey Library and the TCNJ Message Library. We will continue to add surveys to this resource. If you have a survey you would like to share with the campus, email Deb Frank at frank@tcnj.edu.
Graphics:
There are currently no TCNJ-specific graphics in the brand library to date. We will be adding graphics. If you have specific graphics you would like us to place in the brand library, email Deb Frank at frank@tcnj.edu.
Panels
The most efficient way to email surveys to your participants is to create a "Panel" of all the people you want to survey. The Office of Institutional Research and Assessment (OIRA) can access the TCNJ data systems and create panels to be used for Qualtrics. Requests for panels (e.g., all freshmen, all psychology majors, on-campus students, etc.) should be directed to Deb Frank at frank@tcnj.edu or x2522.
Inserting Calendars into Questions
Qualtrics has created a JavaScript calendar question and have made it available to all Qualtrics users. To access it, scroll to the bottom of
the "Edit Survey" page and select the purple circular icon ("Copy Questions From. . . "). Then follow this path: Qualtrics
Library>Question Library>Custom JavaScript.
To change "Enter a date" to your preferred text:
Since this question relies on JavaScript, changing the text in the yellow box replaces the calendar coding. Thus you need to change the
question text in the question's "Code View" (notice the blue tab that appears in the upper right corner of the question).
Changing the End of Survey Message
To change the end of survey message, you'll need to create it in your "Library" tab. Be sure to save it in "Message Library." Then go into
the "Survey Options" icon (at the top of the "Edit Survey" page - its a check mark). Notice that by default "Default end of survey message" is
selected. You'll want to select "End of survey message from a library."
Have questions or need help right now? If I am online, I will answer your questions on the spot. Just type your question in the box below. Deb Frank, Assistant Director for Assessment
How to Make a Good Survey
- Be clear on your objectives for the survey i.e., what do you want to know?
- Choose the types of questions that will help answer your questions.
- Make sure your questions are clear and unambiguous. Pilot test your survey before sending it out.
- Only ask respondents questions that are relevant to them. Use the Display Logic and Skip Logic features in Qualtrics effectively.
- Keep your survey as short as possible while meeting your objectives. Be respectful of your respondents' time and effort.
- Choose an appropriate distribution method for your survey.
- Don't over-survey just because you can easily create surveys in Qualrics. Consider other methods of gathering data that may be more appropriate for your questions e.g., focus groups, grade and enrollment data from the Office of Institutional Research, student work products, and surveys that have already been done on campus (e.g., NSSE, FSSE, BCSSE).
