Forms

Accounts Payable Forms

Form	Purpose	Updated	Submit To
Check Request	Used for approving payment to vendors for goods and /or services that have been received.	09/29/06	Admin Serv Bldg, Rm 201
Independent Contractor Request Form	Use this to determine if an individual is an Independent Contractor. See Payments to Individuals under Accounts Payables Operating Procedures.	04/16/06	Human Resources Admin Serv Bldg, Rm 101
Independent Contractor Request - Short Form	Use this form to determine if an individual can be paid as either a guest speaker, guest lecturer, guest performer, or guest artist.	01/15/09	Human Resources Admin Serv Bldg, Rm 101

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Budget Forms

Form	Purpose	Updated	Submit To
Reallocation Request	Requests the movement of budgeted funds. See instructions.	09/29/06	budfin@tcnj.edu from the appropriate authorized signatory.

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Data Control and Financial Reporting

Form	Purpose	Updated	Submit To
Financial System Security Access	Provides campus community with access to financial web reports.	09/29/06	Admin Serv Bldg, Rm 201
New Chartfield Request	Used to create a Peoplesoft chartfield value, or to add or change a Deptid, Program or Project/Grant.	09/29/06	budfin@tcnj.edu from the appropriate authorized signatory.

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General Accounting Forms

Form	Purpose	Updated	Submit To
Journal Entry	Used to post financial transactions to the general ledger.	11/24/08	budfin@tcnj.edu from the appropriate authorized signatory
Daily Transmittal	Electronic form used by campus to make cash or check deposits at the Office of Student Accounts into a college account.	03/29/05	Student Accounts, Green Hall 117
TCNJ Invoice	Used this form when college is requesting payment from external vendors.	03/02/06	External vendors

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Purchasing Forms

Form	Purpose	Updated	Submit To
TCNJ Business Registration Certificate	Used to verify the College's business registration with the Department of Revenue	12/08/04	Requesting Business
Purchase Requisition	Used by campus community to request the Purchasing Department to issue a purchase order.	04/14/06	Admin Serv Bldg, Rm 201
Request for Quote (RFQ)	Used to request the Purchasing Department to conduct competitive bidding for goods or services.	09/29/06	Admin Serv Bldg, Rm 201
Written quotation summary form	Used to summarize the competitive bids that were completed by departments. This summary is then used in conjunction with the Check Request Form for payment processing. Written quotations must be attached to the summary form.	03/15/06	Admin Serv Bldg, Rm 201
Sole Source Waiver	Used by campus community to justify purchases that cannot be competitively bid.	01/22/04	Admin Serv Bldg, Rm 201
Professional Service Contract	Used to establish contractual agreements for professional consulting services.	10/22/07	Admin Serv Bldg, Rm 201
Pcard Dispute Form	Used by the card custodian if an acceptable resolution to their dispute cannot be achieve directly with the supplier in question	01/22/04	Admin Serv Bldg, Rm 201
PCard Ordering Log	Used by the card custodian to track vendor purchases.	01/22/04	Admin Serv Bldg, Rm 201
PCard Assignment Log	Used by the card custodian to track the assignment of the department's P-card to authorized personnel.	01/22/04	Admin Serv Bldg, Rm 201

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Travel Forms

Form	Purpose	Updated	Submit To
Student Travel Request	Authorizes travel requests for students.	09/29/06	Admin Serv Bldg, Rm 201