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Forms
Accounts Payable Forms
| Form | Purpose | Updated | Submit To |
|---|---|---|---|
Check Request
 |
Used for approving payment to vendors for goods and /or services that have been received. | 09/29/06 | Admin Serv Bldg, Rm 201 |
Independent
Contractor Request Form 
|
Use this to determine if an individual is an Independent Contractor. See Payments to Individuals under Accounts Payables Operating Procedures. | 04/16/06 | Human Resources Admin Serv Bldg, Rm 101 |
Budget Forms
| Form | Purpose | Updated | Submit To |
|---|---|---|---|
| Reallocation Request |
Requests the movement of budgeted funds. See instructions. | 09/29/06 | budfin@tcnj.edu from the appropriate authorized signatory. |
Data Control and Financial Reporting
| Form | Purpose | Updated | Submit To |
|---|---|---|---|
| Financial
System Security Access |
Provides campus community with access to financial web reports. | 09/29/06 | Admin Serv Bldg, Rm 201 |
| New
Chartfield Request |
Used to create a Peoplesoft chartfield value, or to add or change a Deptid, Program or Project/Grant. | 09/29/06 | budfin@tcnj.edu from the appropriate authorized signatory. |
General Accounting Forms
| Form | Purpose | Updated | Submit To |
|---|---|---|---|
| Journal Entry |
Used to post financial transactions to the general ledger. | 09/29/06 | budfin@tcnj.edu from the appropriate authorized signatory |
| Daily Transmittal | Electronic form used by campus to make cash or check deposits at the Office of Student Accounts into a college account. | 03/29/05 | Student Accounts, Green Hall 117 |
| TCNJ Invoice |
Used this form when college is requesting payment from external vendors. | 03/02/06 | External vendors |
Purchasing Forms
| Form | Purpose | Updated | Submit To |
|---|---|---|---|
| TCNJ Business Registration Certificate | Used to verify the College's business registration with the Department of Revenue | 12/08/04 | Requesting Business |
| Purchase Requisition
|
Used by campus community to request the Purchasing Department to issue a purchase order. | 04/14/06 | Admin Serv Bldg, Rm 201 |
| Request
for Quote (RFQ)
|
Used to request the Purchasing Department to conduct competitive bidding for goods or services. | 09/29/06 | Admin Serv Bldg, Rm 201 |
| Written quotation summary form |
Used to summarize the competitive bids that were completed by departments. This summary is then used in conjunction with the Check Request Form for payment processing. Written quotations must be attached to the summary form. | 03/15/06 | Admin Serv Bldg, Rm 201 |
| Sole
Source Waiver |
Used by campus community to justify purchases that cannot be competitively bid. | 01/22/04 | Admin Serv Bldg, Rm 201 |
| Professional Service Contract
|
Used to establish contractual agreements for professional consulting services. | 10/22/07 | Admin Serv Bldg, Rm 201 |
| Pcard Dispute Form |
Used by the card custodian if an acceptable resolution to their dispute cannot be achieve directly with the supplier in question | 01/22/04 | Admin Serv Bldg, Rm 201 |
| PCard Ordering Log |
Used by the card custodian to track vendor purchases. | 01/22/04 | Admin Serv Bldg, Rm 201 |
| PCard Assignment Log |
Used by the card custodian to track the assignment of the department's P-card to authorized personnel. | 01/22/04 | Admin Serv Bldg, Rm 201 |
Travel Forms
| Form | Purpose | Updated | Submit To |
|---|---|---|---|
| Student Travel Request
|
Authorizes travel requests for students. | 09/29/06 | Admin Serv Bldg, Rm 201 |
