ASSIGNMENT LOG

• Purchasing Card Assignment Log Form

The designated card custodian must maintain a log of assignments to authorized personnel, including but not limited to the following information:

1. Date & time assigned
2. Name/signature of the authorized user
3. General description of purchase
4. Amount charged
5. Date & time returned
6. Signature of custodian verifying return of card

Whenever possible, cards should be returned within the same working day. In order to permit multiple users on the same card, there is no specific signature for vendor verification. This is an accepted practice with the bank procurement card program, but college personnel should be aware that some vendors might not be familiar with the program. In the event that a particular vendor refuses the card, it should be reported to the Office of Finance and Business Services immediately.

 

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