P-Card Definitions

Vendor - A company from which a department is purchasing goods under the provisions of these procedures.

Card Custodian – An individual who has been issued procurement card(s) and is authorized to make purchases in accordance with these procedures.

Approving Supervisor - The person responsible for reviewing and approving the departmental usage of the card.

Procurement Card Administrator - The person in the College's Purchasing Department who is responsible for the Procurement Card program details, including departmental inquiries.

Statement of Account - The monthly Wachovia statements of all transactions by the each department provided directly to the card custodian.

Purchasing Limits - The dollar threshold of purchasing authorized under the College’s purchasing guidelines. TCNJ's purchasing limit is $1,000 per single item and $2,500 per billing cycle (every two weeks). In addition, purchases should not exceed the department budget limitations.

 

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