GENERAL TERMS AND CONDITIONS

The procurement card is to be used for the procurement of general supplies and selected services.

The total amount of a transaction shall not exceed the single purchase limit of $1,000. The card is an alternative to processing an invoice with a check request form.

Acceptable purchases using the procurement card are limited to the following:

• General Supplies (account code 53200)
• Office supplies
• Classroom supplies
• Laboratory supplies
• Housekeeping supplies
• Maintenance supplies
• Subscriptions and Membership Fees (account code 53565)
• Rentals (equipment or supplies)
• Conference Registration (account code 54100)

The procurement card SHALL NOT BE USED for any of the following purchases:

• Travel related expenses
• Transportation
• Accommodations
• Meals
• Official reception expenses: food or beverages
• Entertainment
• Equipment repairs
• Data processing hardware and software
• Telecommunications equipment and services
• Media equipment and services
• Stationery and business cards
• Consultant services
• Graphics and printing
• Office furniture and equipment
• Items costing more than $1,000
• Personal purchases of any kind

Anyone who uses the card for an unacceptable purchase is entering into an unauthorized purchase. This obligation may be considered a personal liability and the person placing the order may be liable for the total dollar amount of such unauthorized purchases plus any administrative fees charged by the Bank in connection with the misuse. Such person will also be subjected to disciplinary action that may result in termination.

 

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