Purchasing Methods

IN-PERSON PURCHASES

Inform the supplier that the purchase is for The College of New Jersey and that the College is exempt from sales tax. The college’s sales tax exempt number is printed on each card.

The credit card receipt must clearly itemize the merchandise purchased. If the credit card receipt cannot be itemized, then it must be supported by an itemized merchant receipt.

Receipts must be retained by the custodian to become a permanent part of the transaction's files.

PURCHASES BY TELEPHONE/MAIL/FAX/EMAIL

Inform the supplier that the purchase is for The College of New Jersey and that the College is exempt from sales tax. The college’s sales tax exempt number is printed on each card.

Confirm the price, availability and specifications of the merchandise to be purchased.

Advise the vendor not to charge the account until the merchandise is shipped.

The credit card receipt and itemized merchant receipt must be packaged with the delivery or mailed under separate cover.

In order to protect the confidentiality of credit card information, account numbers should be sent to the vendor in a sealed envelope or provided by direct telephone contact with the sales person.  Note: Never Transmit Account Numbers By Post Card, Fax or Email

 

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