PURCHASES OF OVER $1,000 UP TO $5,000

• Price competition is required for purchases of goods or services over $1,000 up to $5,000.
• Departments requiring the goods or services must solicit a minimum of 3 written quotes (fax permitted). The lowest quote should be accepted unless there is enough evidence to document otherwise. The Department Chair/Director is responsible for authorizing these purchases.
• All technology related purchases must be reviewed and approved by the Information Technology department prior to proceeding with any purchase.
  
• Payment to the vendors can be accomplished using an Accounts Payable Check Request Form.   The completed Check Request Form must be signed by the Department Chair/Director and forwarded with the original invoice, completed written quote form (quotations must be attached), and IRS W-9 Form to the Accounts Payable Department.

 

Sole Source Purchases

• If necessary, departments are responsible for completing a sole source justification and attach it to the appropriate form when requesting a purchase order or a payment.

New Jersey Business Registration Certificate

Prior to making purchases that exceed $4,605, departments must obtain a New Jersey Business Registration Certificate from the vendor.

 

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