For all official business travel, reimbursement for lodging will be for actual reasonable costs, not to exceed the Federal Reimbursement Guidelines for that location (http://www.gsa.gov/per diem rates).
Lodging accommodations should be restricted to standard/first class hotels/motels. Reimbursement for lodging may be only in the amount documented by a receipt of actual lodging expenses from a commercial lodging establishment. Original receipts for lodging and registration must be attached to the reimbursement request.
The employee is responsible for any personal charges except as authorized in these regulations (i.e. one personal telephone call per day).
Incidental expenses such as hotel tips will be reimbursed at the flat rate of $3.00 per day. Any other miscellaneous expenses will require a receipt for reimbursement.
Telephone charges incurred while traveling will be reimbursed when such costs relate directly to College’s business. For overnight travel personal calls in excess of one call to an individual’s home per day will not be reimbursed unless a written explanation is provided and approved by the appropriate supervisor.