Meals

Meals will be reimbursed for actual reasonable costs, not to exceed the Federal Reimbursement Rate for that location. Receipts are required for reimbursement.

Meals Allowance – If receipts are not available, the reimbursement will be based on the minimum federal per diem rate outlined below:

 

Per Diem Rates	Day/Overnight Trips	Extended Work Day
Breakfast	$  8.00	$ 6.00
Lunch	$  8.00	No reimbursement
Dinner	$ 20.00	$16.00
Total Allowance	$ 36.00	$22.00

Meals allowance includes (tips and sales tax)

Exceptions

Reimbursement in excess of these allowable rates:  original receipts are required accompanied by a written explanation and subject to the prior approval of the appropriate supervisor, but cannot exceed the Federal Reimbursement Guidelines for that location (http://www.gsa.gov/per diem rates).

 

Meals provided as part of cost of attendance:  Meals included as part of the registration fee or in the cost of lodging will not be reimbursed even if the employee chooses not to accept the included meal. Said meal or meals cannot be claimed under the per meal subsistence allowance (see section for attendance at conferences).

 

Meal allowance for extended workday: When an employee is assigned hours of work beyond the normal work day and performs at least three such additional hours of work that are otherwise not compensated for on either a cash or compensatory time basis, then the employee may be provided meal allowance based on the supervisor’s approval.  Such reimbursements must be requested via a check request form.

 

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