Planning a Trip
The New Jersey Code of Ethics has limitations and restrictions applicable to travel and attendance at conferences. It is the responsibility of the employee to conform to these regulations (www.tcnj.edu/ethics)
All Travel Request Forms must be completed at least 10 business days prior to the travel start date to provide adequate time for approval.
An online Travel Request Form must be completed prior to incurring any financial commitments for the travel. College personnel planning to travel on official College business for which they are not seeking reimbursement must also complete a Travel Request Form online. This will ensure that the employee will be covered by applicable worker’s compensation insurance (see online travel system tutorial).
All staff travel relating to official college business requires advance supervisory approval. These approvals are applicable to all college related travel regardless of funding source (see travel approval process flowcharts).
After final approval, the online Travel Request Form is submitted electronically to Finance and Business Services. This form will be assigned a reference number ("T" Number) and the estimated cost of the travel will be encumbered against the appropriate budget. This reference number should be used when requesting reimbursement or making inquiries with Finance and Business Services.