Reimbursable Expenses

Travel expenses are limited to only those costs identified as necessary to transact official college business. The Travel Reimbursement Form with appropriate receipts and invoices are used to process payments against the encumbrance.

Note: The use of public funds for the purchase of alcohol is prohibited by law.

Extraordinary Expenses

Reimbursement requests for extraordinary expenses that could not have been anticipated prior to traveling are subject to approval before reimbursement. A letter explaining the circumstances and the appropriate supporting documents should be attached to the travel reimbursement request for approval.

Registration Fees

Registration fees for conventions, conferences, and staff training are fully reimbursable if approved by the appropriate supervisor. Original receipts must be submitted to receive reimbursement. If advanced payment is required, you may use your Departmental Purchasing Card or the College will process advance payment of registration fees.  Request to make the advance payment should be indicated on the Travel Authorization Request as prepaid.

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