<Reimbursement>

Section III. Create a Travel Expense Reimbursement

A travel reimbursement form is created after the travel has occurred.
Step 1. To access the Electronic Travel Expense Form go to Finance & Business Services Home page at www.tcnj.edu/~budfin and click on the link: Electronic Travel	Next click on the link User Login Page
Step 2. Enter your email username and password and click . This must be entered in all lower case.
STEP 3: From the Completed Travel Requests panel, Expense Report section, choose the travel request to be reimbursed.	Select create for the travel that you want expenses reimbursed.
STEP 4: On the Travel Expense Reimbursement form enter the actual expenses to be reimbursed.	Fill in all applicable Actual Expenses for the travel (do not enter prepaid expenses with P-card). Click here to see panel shot. Important: If the actual expenses are not entered no funds will be reimbursed.
STEP 5: Attach your receipts under supporting documents by adding the file under "browse" and then clicking "add."
STEP 6: Select the reimbursement option and delivery method for the expense.	Select Partial if subsequent expense reports will be submitted for reimbursement against the assigned T-number for the approved trip. Select Final if this is the only expense report that will be submitted against the assigned T-number for the approved trip. Delivery Method - The reimbursement check will be held for pick-up
STEP 7: Verify Chartfield Information for actual expenses	In the Chartfield Information section, verify the chartfield combination for accuracy in charging the travel expenses. In the event that the Chartfield combination is incorrect, please contact budfin@tcnj.edu for assistance.
STEP 8: Enter your current automobile Insurance coverage information and submit for supervisory approval.
STEP 9: If you are not attaching your receipts electronically (step 5), you can print reimbursement request and attach appropriate receipts and forward to Finance and Business Services	Mail to: Finance and Business Services, Administrative Services Building, Room 201.
The reimbursement request is now complete an e-mail will be sent to your SUPERVISOR AND THEN YOUR CABINET MEMBER for approval. Once Finance & Business Services has processed the Expense Report for payment please login to the Travel System and review the Expense Report for modifications.