Supervising Student Employees

If you believe that you hired a student and do not receive a timesheet for that student, the student may not have completed his/her Student Employment Agreement. Please call Career Services at x2161 to verify whether or not the student has completed the agreement and is eligible to work on campus.*(Complete Listing of Student Employment Payroll Dates).
* Only students who have completed the agreement at Career Services are eligible to work on campus.

Things to keep in mind when supervising student employees:

• Remember they are students first
• Establish a work schedule
• Be as flexible as possible when considering schedules and requests for changes
• If you need to make schedule changes, give as much notice as possible
• You do not have to grant requests for changes in work schedule

If things are not working out:

• Communicate with the employee verbally
• Explain what the problem or difficulty is
• Discuss together what can be done to correct it
• Indicate what the consequences could be if the problem is not corrected (ex. different assignment, loss of responsibilities, change in schedule, reduction in hours, etc.)
• Further discussions, leading to possible termination

If problem persists:

• Move to written warning
• Define what the problem has been
• Explain what has been done to communicate the situation to the student
• Prepare a written performance development plan
• State your expectations for resolving the problem
• Be specific regarding what improvements need to be made
• Include reasonable time lines for follow through
• Indicate clearly what the consequences will be if not corrected
• Have student and supervisor sign and date the document
• Contact the Career Services Office -We are here to help you and the student to see what can and/or should be done to rectify the situation.