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Advertising Guidelines
Authorization
Prior to the posting of position announcements, a Position Request Form with authorizing signatures must be completed.
Position Request Form
Upon receipt of a written notice of transfer, retirement or resignation, the Office of Human Resources completes Part I of the Position Request Form and forwards it to the appropriate Executive Staff Member. The Executive Staff Member responsible for the department must complete Part II of the Position Request Form. The completed form, job description, detailed assessment and rationale for the staffing request are to be submitted to the appropriate executive officer and the President's Office for approval.
Publication Selection
Advertisements are generally placed in the Sunday edition of selected newspapers, publications, specialized professional journals, internet sites, etc. to attract a diverse pool of qualified applicants. The hiring department in conjunction with the EO/AA Director determines the selection of publications to be used. Upon notice of position authorization, it is the responsibility of the department head, or chair of the search committee, to schedule an appointment with the EO/AA Director (ext. 2623) to select and schedule publications.
Budget Policy
Standard advertisements for administrative, faculty and librarian positions have a $1,400 limit of advertising for each position. If a department advertises for more than one position at a time, the rule applies to each position title. Advertisement costs that exceed the $1,400 limit must be re-allocated from the department's budget.
Advertising Ethics
The information contained in a position advertisement must be consistent with the duties and qualifications contained in the authorized job description. Any substantive changes in the job description must be brought to the attention of the Associate Vice President of Human Resources before submitting the request form to the President's Office for approval.
Diversity Goal
The College of New Jersey is committed to establishing and maintaining a diverse campus community. Diversity is seen as an integral part of The College's mission. The task set forth is for faculty and staff to represent diverse racial and ethnic backgrounds in proportion to the demographic hiring region(s). The College requires that all employment procedures and advertisements are in compliance with federal and state employment laws. Equal Opportunity is an important element of diversity. The EO/AA officer's commitment is: 1) to provide equal opportunity of employment to members of the protected classes at all levels of responsibility; 2) to include the number of protected class members in those administrative and academic units where deficiencies exist; and 3) to insure that all employees of the college who perform equal work receive equitable salaries, privileges, benefits and promotional opportunities.
Advertising Format
The following represents a guide for drafting advertisements:
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THE COLLEGE OF NEW JERSEY
DEPARTMENT NAME
Job Title and Description: Title and brief description of responsibilities and duties. Include designation of part-time or full-time, 10-month or 12 month, permanent or temporary, grant funded or tenure track status and live-in expectation where applicable.
Required/Preferred Qualifications: Degrees, experience, abilities, etc.; Starting Date and Salary Information
Miscellaneous Instructions: Cover letter, resume, letters of reference, copies of certificates, etc.
Application Due Date: ("A review of applications will begin on <DATE>" or "Applications will be accepted until the position is filled.")
Contact Person: Name Title Office/Department, The College of New Jersey, P.O. Box 7718, Ewing, NJ 08628-0718
Statement about The College: (Optional)
Diversity Statement: "To enrich education through diversity, The College of New Jersey is an Affirmative Action/Equal Opportunity Employer."
For further information about The College of New Jersey, please visit our website at http://www.tcnj.edu
