IT Administrative Budget Information

The IT requested budget process for administrative departments will occur in January. Areas will make requests, via the on-line system, to support existing technology or to begin new technology initiatives. As in the past these requests will be reviewed at the executive level and final approvals will be made. All funding will continue to be monitored and managed through the central Information Technology office. Also, all initiatives will still go through IT to verify technology standards and ability to support. Information Technology will continue to accommodate the replacement cycle of standard individual computers and printers, existing software licensing and smart classroom technologies.

 

Communication process:

The following communication plan has been created to help with the communication for budget items as well as all other IT discussions. This plan combines regular meetings at several different organizational levels with clearer understandings of roles and responsibilities.

 

Below is a proposed communication calendar for both budgetary items and regular meeting schedules.

 

Date	Activity
Mid - January	On-line request process begins.
Mid - February	On-line request process ends
Beginning of March	Notification of approvals will be sent to the department directors.
	Department liaisons and IT Support Specialists will have regular meetings to discuss and review outstanding and new technology issues and make arrangements to purchase approved items.
Beginning of May	Communicate with administrative departments about summer upgrade plans.

 

Department Liaison:

Information Technology has developed guidelines that describe the role of the departmental liaison. This was done for 2 reasons - 1) To know what is needed from an IT perspective and 2) To provide each liaison with an idea of what IT sees as the role of the department liaison.

On-line budget process:

To ensure that the review process is fair and accurate, all requests must be submitted on-line and must have all information documented. Requests will have to be submitted by each departmental liaison. Questions about the process should be directed to the departmental IT support specialist.