IT Administrative Budget Information

The IT requested budget process for administrative departments will begin in September. Areas will make requests, via the on-line system, to support existing technology or to begin new technology initiatives. As in the past, these requests will be reviewed at the executive level and final approvals will be made. All funding will continue to be monitored and managed through the central Information Technology office. Also, all initiatives will still go through IT to verify technology standards and ability to support. Information Technology will continue to accommodate the replacement cycle of standard individual computers and printers, existing software licensing and smart classroom technologies.

 

Communication process:

The following communication plan has been created to help with the communication for budget items as well as all other IT discussions. This plan combines regular meetings at several different organizational levels with clearer understandings of roles and responsibilities.

 

Date	Activity
September 17, 2012 - October 26, 2012	On-line request system available for submission of requests.
October 29, 2012 - November 9, 2012	Prioritization of requests by Cabinet Members.
December 17, 2012	Approvals communicated.
January 9, 2013	Purchase of approved items begins.

 

Department Liaison:

Information Technology has developed guidelines that describe the role of the departmental liaison. This was done for 2 reasons - 1) To know what is needed from an IT perspective and 2) To provide each liaison with an idea of what IT sees as the role of the department liaison.

All requests will need to be submitted via the on-line system.  Each department's IT Liaison will be the only person with access to enter requests.  To assist in the request process the IT Support Specialist will be available to discuss the department’s needs.

On-line budget process:

To ensure that the review process is fair and accurate, all requests must be submitted on-line and must have all information documented. Requests will have to be submitted by each departmental IT liaison. Questions about the process should be directed to the departmental IT support specialist.