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Issue/Charge |
Committee |
Status* |
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Governance Review |
Steering Committee |
Approved through
governance. Approved by Board of Trustees |
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Calendar Issues: 1) Time for Interdisciplinary Groups; 2) Time for Department Chair Meetings (Wednesday meeting schedule) |
CPP (ad hoc sub committee on calendar and scheduling) |
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CFA |
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Alignment of Promotions Document with Reappointment/Tenure Document |
CFA |
Pending
Provost’s response |
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CFA |
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Alcohol and Other Drug Policy Review |
CSCC |
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Disciplinary Policies |
CSCC |
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CSCC |
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Policy on Academic Standing and Dismissal |
CAP |
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CSCC |
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Program Closure of Academic and Non-Academic Programs |
CPP and CAP
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Pending Board of Trustee’s approval |
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CSCC |
Step 2 |
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Linguistics Minor |
CAP |
Approved through governance |
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Photography Minor |
CAP |
Approved through governance |
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Maximum Number of Majors |
CAP |
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Professional Selling Minor |
CAP |
Approved through governance |
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Joint Appointments, Transfer of Line, and Affiliation Status |
CFA |
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CAP |
Step 1 |
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Last Updated
* Step #1 -- Identifying and reporting the problem: When a Standing Committee receives an issue from the Steering Committee, the first responsibility is to clearly articulate and report the problem to the campus community through regular updates to the campus community and the Governance Web Page (www.tcnj.edu/~steering ). The problem may have been set out clearly in the charge received from the Steering Committee, or it may be necessary for the Standing Committee to frame a problem statement. The problem statement should indicate the difficulties or uncertainties that need to be addressed through new or revised policy, procedure, or program. The problem statement should be broadly stated and should include a context such as existing policy or practice. Problem statements may include solution parameters but should not suggest any actual solutions. Clearly stated problems will lead to better recommendations.
Step #2 -- Preparing
a preliminary recommendation: Once the campus community has received the problem
statement, committees can begin to collect data needed to make a
recommendation. Committees typically
receive input through committee membership, formal testimony, and open comment
from affected individuals and all stakeholder groups. Committees must be proactive in inviting
stakeholder groups (including Student Government Association, Staff Senate and
Faculty Senate) to provide formal testimony prior to developing a preliminary
recommendation. When, in the best
judgment of the committee, adequate clarity of the principles contributing to
the problem are known, a preliminary recommendation should be drafted and
disseminated to the campus community through regular updates and the Governance
Web Page.
Step #3 -- Making a
Final Recommendation: Committees must use sound judgment to give the campus
adequate time to review the preliminary recommendation before making their
final recommendation. Again, committees
are expected to be proactive in receiving feedback on the preliminary
recommendation. If a full calendar year
has passed since the formal announcement of the preliminary recommendation, the
committee must resubmit a preliminary recommendation to the campus
community. When, in the best judgment of
the committee, the campus community has responded to the proposed resolution of
the issue, the committee shall send their final recommendation (complete
documentation) to the Steering Committee.
Testimony
The
presenting of testimony is central to the concept of shared governance. All stakeholder groups will have an
opportunity to provide input into governance issues through direct membership
as well as invited testimony.
Individuals appointed or elected to the governance system are expected
to take a broad institutional perspective relative to issues being
considered. In contrast, invited
testimony will reflect the stakeholder perspective on the issue being
considered. Committees are expected to
be proactive in inviting stakeholder groups to provide testimony at both step #
2 and #3 of the process. Committees need
to identify stakeholder groups that are interested in each particular issue and
invite their testimony at scheduled Committee meetings or hearings. Committees should report in their minutes
which groups were targeted as stakeholders, how testimony was invited, the form
of the testimony (written, oral, etc.), and the substantive content of the
testimony.