Enrollment Support Services Milestones

Academic Support Programs

• A total of 61 Program students graduated during the 2003-2004 AY. Of this total, there 9 December 2003 graduates, 41 May 2004 graduates, and 11 August graduates. The breakdown by program is as follows: 10 Plus Twenties, 8 EOF transfers, 41 EOF, and 2 EOF Scholars.
• According to data received, there are a total of 371 Program (inclusive of Plus Twenty) enrolled for the 2004-2005 AY. The data is currently being reviewed.
• The EOF Summer Program was successfully completed. The Summer Program began with 97 students of which 94 were EOF and 3 were Plus Twenty. One student was ruled ineligible for the Program and was transferred to regular admissions. Another student was also ruled ineligible and was transferred to the Plus Twenty Program. One other student decided to transfer to a community college. Thus we completed the Summer Program with 91 EOF and 4 Plus Twenties. Another EOF student was a fall admit. The 2004 cohort is comprised on 92 EOF and 4 Plus Twenty. The academic profile of the cohort was the highest in history.
• The EOF Second Summer Program was also completed successfully. Twelve rising sophomores comprised the cohort and all 12 showed a marked increase in grade point average. A separate and more extensive report has been submitted. The EOF Second Summer Program is a college initiative that is designed to further increase the retention through graduation of Program students by providing an opportunity for a select group to attend summer school.
• The FY 2005 Academic and Career Enhancement budget was completed and submitted to the US Department. The FY 2005 budget, known as the Project Year for this Program, represents the last os the current 4 year funding cycle. A record 228 students participated in the ACE Program during the 2004 PY and the total for the 2005 PY is expected to exceed this amount.
• The ACE grant proposal for the 2005-2009 funding cycle was completed and submitted to the US Department of Education. Notification of renewal or non renewal will be received during the spring 2005 semester.

Records & Registration

Registration/Grading

• Mandated ARTIE as the official and only mode for grade submission resulting in 99% participation of faculty.
• Fully implemented on-line SOCS class audit increasing participation to 75 percent resulting in the consolidation of work flow from 2 months to 2 weeks.

Evaluation

• Implemented electronic conferment of degree application.

Credentials

• Designed new transcript form utilizing the new logo. Batch processing of transcripts moved from downstairs to local printer resulting in 24 hour turn around from time of transcript request.

 Orientation

• Implemented half day June orientation program which saved The College $6000. Surveys indicated the program was very well received.

 Mentoring/Advising

• Program received national recognition when presented with the Noel-Levitz Retention Excellence Award.

 Scheduling

• Developed new scheduling grids to support the transformation of curriculum and began a campus wide discussion on the issue.
• Redesigned the scheduling process to increase both knowledge of the college-wide schedule as it develops, and to increase opportunities for collaboration among Assistant Deans and Departmental Chairs.

Data Team

• Created “S” Drive to share enrollment database with academic departments and trained clerical staff on its use. Implementation has resulted in less demand on team for routine request such as address labels, enrollment counts, graduation list and so forth.  

Records and Registration Team

• Re-designed R & R staff roles due to re-structuring of the office resulting in more effective communication and collaboration amongst each functional area. This has been our greatest achievement and remains one of our greatest challenges.

Student Financial Services

• Moving from Sara to FAM for the administration of Financial Aid in 02-03.
• Implementation of a Web based process for student acceptance of financial
• Aid in 03-04.
• Implementation of a web based summer financial aid application.
• Implementation of electronic promissory notes for Stafford and for Perkins Loans.
• Implementation of a web based private scholarship self- reporting process, including the ability to create a transaction file to upload to SIS FAM and BR.
• Development and creation in conjunction with HESAA, of the 04-05 Student Financial Assistance Award Letter on CD-Rom.
• Implementation of web based parking decal order fulfillment process.
• The addition of 5 off-campus Gold Club merchants; increased off campus spending to over $250,000 for 03-04, earning over $10,000 in commission.
• Student Account office renovations completed and staff relocated back to Green Hall from Forcina.
• Completed an analysis on the award of financial aid to the neediest students; developed the EOF Promise Award program resulting in a high yield of EOF students for 04-05.

Career Services

• Career Services provided over 1200 career counseling and/or resume critique services to students and alumni in FY ’04.
• Career Services facilitated 100 workshops (53 Career Services initiated programs, 47 Academic Departments/Student Group presentations) and presentations for students on career, employment and graduate/professional school topics.
• Consolidate internship effort was carried over to FY 05 due to academic transformation.

Summer Programs & Undergraduate Global Programs

• Implemented the Summer Programs’ Instructional Payroll process for efficiency in the delivery of Summer Programs’ Faculty pay.
• Recruitment efforts and activities yielded a 25% increase on-campus interviews and a 19% increase in Education on-campus recruitment from previous academic year.
• Career Services initiated 2 highly successful, new programs in April ’04 – two panel presentations Co-sponsored by academic schools/ departments/ programs.

New Program Initiatives

• Bioinformatics Panel (3 panelists, 50 students)
• Marketing Your Liberal Arts Degree: Women in the Workplace

Career Services

• Implemented the Summer Faculty Contract System in partnership with Enterprise Applications. This system increased efficiency and delivery of faculty summer contracts.

Summer Programs & Undergraduate Global Programs

• Creation of an Undergraduate Global Programs website. Coordinated Dining Out in Professional Style (100 students, 22 employers, 18/faculty/staff)

Career Services

• Career Services initiated 3 highly successful, new programs in February ’04 – two panel presentations co-sponsored by academic schools/departments/programs and one interview clinic program.

New Program Initiatives

• Public Service Panel (2 panelists, 25 students)
• Social Service Panel (3 panelists, 25 students)
• Sophomore Accounting Class Mock Interview Clinics
• Coordinated Career & Internship Fair (470 students, 80 organizations)

Summer Programs & Undergraduate Global Programs

• Creation of Summer Programs’ Website that provides access to on-line registration for “Visiting” students.
• Creation of a new Summer Global Program in England . The English department offers students a 3 credit Literature course for participation.

Summer Programs & Undergraduate Global Programs

• Creation of a “Maymester” or Pre-Session that enables students to take summer courses immediately after the close of the spring semester.

Career Services

• Compile statistics for 1-year out survey during the summer 2004 and review longitudinal 5-year out survey.

Summer Programs & Undergraduate Global Programs

• Increased the number global site for global student teaching.
• Increased the number of students participating in the global exchange program.

Career Services

• Use current recruitment technology to increase Alumni participation through a Career Network, Fall 2004.

Summer Programs & Undergraduate Global Programs

• Global Program Packet that defined the steps to propose new TCNJ global programs.

Career Services

• Coordinated 2 campus wide events: Career/Graduate Admissions Day (346 students, 128 organizations) and Framing Your Future (60 students, 15 organizations)

Career Services

• Initiated the establishment of the consortium, CJ PRIDE (a Central NJ Program for the Recruitment of Diverse Educators) comprised of representatives from TCNJ, 10 school board representatives in central NJ & NJ Department of Education Personnel.

Career Services

• Implemented the new on-line Student Employment System (SES) in partnership with Information Technology. This system provides better access to all constituents to campus jobs, which resulted in a 13% increase in the number of students working on-campus during Academic Year ’04, compared to Academic Year ’03.

Career Services

• Continue to complete outcomes assessment for the 1-year out survey. Class of 2002 survey completed in July, 2003 with summary and results available on Career Services website.