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Fall 2008

zimbra upgrade to 5.0.9

Information Technology is pleased to announce the new version of Zimbra, which was upgraded for the campus community on Monday, 10/13/08.
The upgrade includes several improvements on the old version.  One of the new features is the Task List, which allows users to create, share and manage to-do lists and update/edit tasks until completion.  Tasks can be marked as low, normal, or high priority, and their status can be changed from “Not Started,” to “In Progress,”  “Waiting on Someone Else,” “Deferred” or “Complete.”  Users can also assign start and due dates for each task in a list.  To learn more about the Tasks feature, and for step-by-step instructions, please visit:

Another new feature is the Calendar Scheduler Zimlet, which uses an auto-pick function to locate the next free time for all individuals invited to a proposed meeting.

Users will also find a new Contact Cleaner Zimlet.  While in the Address Book, users can select “Contact Cleaner” from under the Zimlets tab on the left, and Contact Cleaner will go through the Address Book to locate duplicate or conflicting contacts and allow users to edit or delete duplicates.

In addition, the issue with printing from Firefox 3 has been fixed in Zimbra 5.0.9.
As always, videos & documentation on the new features will be posted on the IT Help Desk website for your review:

If you have any questions, please feel free to contact the Help Desk at ext. 2660 or

Print less -- One element of a sustainable environment

We waste much paper, which negatively impacts our environment in many ways.  Printing less can help.

Based on department reporting and reports generated using Print Sense, a print tracking and management program at TCNJ, members of the TCNJ community printed or copied 11,337,984 pages on TCNJ networked printers and copiers between July 1st, 2007 and June 30th, 2008.  That’s enough to stretch the driving distance from TCNJ to Albuquerque, New Mexico. It’s enough to cover over 127 regulation football fields.

What effect does this have on the environment?  Increased energy usage, water consumption, waste, greenhouse gas emissions, and deforestation are results of printing.  Estimates of the impact on our environment in generating one printed page with a certain percentage of ink coverage vary. 

11,337,984 pages is the equivalent of over 56 tons of paper.  Production of 1 ton of copy paper uses 11,134 kWh (same amount of energy used by an average household in 10 months).  Production of 1 ton of copy paper produces 19,075 gallons of waste water.  Production of 1 ton of copy paper produces 2,278 lb of solid waste.  Production of 1 ton of copy paper produces 5,690 lb. of greenhouse gases (the equivalent of 6 months of car exhaust).  11,337,984 pages is the equivalent of 1,361 trees based on 1 tree making 8,333 sheets of paper or 140 trees based on 1 tree making 80,500 sheets of paper.

Add to this the environmental costs of producing the ink used on a printed page.

You get the picture!  We can all help by printing fewer pages. 

The benefits of printing less include:

  • Fewer natural resources will be used for the production of paper.
  • Air and water emissions from the production of paper will be reduced.
  • Less space will be needed for the management and storage of paper documents.
  • We'll spend less to buy paper.
  • We'll save on supplies and maintenance of printers and copiers.
  • We'll have less paper waste, lowering our costs for recycling and disposal, and reducing our impacts on the municipal waste stream.

Some suggestions for printing less include:

  • Use Print Preview.
  • Print using narrow margins.
  • Print only the part of a document needing review using print ranges options.
  • Use duplex printing where available.
  • Print using Economy Mode, Economode or Draft Mode where available if recipients of documents are willing to accept documents in this mode.  Economy mode, Economode or Draft Mode uses less toner to reduce ink usage, printing out in dark grey rather than black.
  • Print several pages on one printed page.  For example, PowerPoint slides can be printed 1 to 9 slides per page.
  • Use print friendly versions when printing Web site information.
  • When possible, recycle paper.
  • When possible, submit and accept work electronically.
  • Use electronic notebooks like Microsoft Office OneNote ( available through SAL.

Print less and help the environment be more sustainable!


"Greening" I.t.

Information Technology at TCNJ is committed to doing our part to help save the planet and we’re asking for your help.  In the coming months, we will be evaluating cost and energy savings initiatives like evaluating power management options in the computer labs and looking at double-sided printing in some lab locations.  We’re also reaching out to you to help make a difference.
What can you do on campus to help? 
Shut down your office computer at the end of the day.  If your equipment is connected to a surge protector, shut that off as well.  Estimates based on having a desktop computer on for 8 hours a day instead of 24 hours equates to about $70 per year in energy savings per computer.
Use print preview.  Many times, especially when you are printing something from a website that doesn’t have a “printer friendly” version, the last page is unnecessary.  Using print preview, you can determine this up front and only print the pages that you need.
The Canon multi-functional units found in many TCNJ offices are a great way to reduce the amount of equipment that ends up in our landfills.  These Canons can be used for printing, copying, scanning and faxing. 
Print double-sided pages using the duplexing option.   To use duplexing, select print, then properties.  Click on the second tab labeled “finishing” and change the print style from 1-sided printing to 2-sided printing.
Send your print jobs to the Canon printer. Do you really need that inkjet printer that sits on your desk?  Why not get more exercise and send your print jobs to the Canon instead?  If you can live without your inkjet printer, give us a call at X2660 and we’ll come and remove it.  We can reduce our carbon footprint by reducing our future printer purchases. 
Re-use that old letterhead for the informal documents you need to print. This gives you a great chance to clean out those office supply cabinets.
Allow your students to use electronic submissions when at all possible.  Either through SOCS, or simply as an attachment to an email, you can make a difference.
What can you do at home? 
Conservation doesn’t end when you leave the college.  Why not try some of these simple techniques at home?
Shut down your home computer when not in use.  The average home computer user with a desktop computer running 8 hours a day instead of 24 hours a day can net a savings of about $70.00 per year in electricity costs.  If you absolutely need to leave your computer running, the EPA recommends setting computers to hibernate after 30-60 minutes of inactivity and setting monitors to sleep mode after 5-20 minutes.  For details, visit and type in “power management” in the search field. 
Have computer equipment that you no longer need but not sure where or how to dispose of old computer equipment?  Try for more information.
Other ideas
Overrun with catalogs that you never even look at?  Go to and “take control of your mailbox”.  Still want to get information about your favorite things via catalogs?  Why not sign up for the on-line version instead?
Many people do their banking on-line.  Have you taken the time to request paperless statements from all those businesses that send you bills?
Check out  This website was started because the author “always tried to save paper. Not because I was an environmental revolutionary. But because I was poor”.  What started out as a way to save money has become Change the Margins: A campaign to save the environment by changing paper margins.   Something as simple as changing your top, bottom and side margins in documents helps.  Get more ideas from, like saying no when asked if you want a sales receipt.  Every little bit multiplied by the millions in our population makes a difference.
Looking to the future
Some of the topics IT is currently investigating include:

  • Evaluating and implementing  power management options for computers and monitors – starting in the computer labs
  • Testing double-side (duplex) printing in the library for possible expansion to other labs
  • Where possible, replacing the remaining CRT monitors with new, higher energy efficient LCD flat screen monitors.  Estimates show that LCD monitors use about 30% less energy than CRT monitors.

With everyone doing a small part, we can make a big difference.
Save some green by being green.
Save the planet.


Thinking of buying a personal computer?

Don’t forget about our Personal Purchase Page!  You can find deals from Apple, Dell, and now Epson, Toshiba, HP, and Panasonic.  There are also some holiday specials available.  For more information, visit our Personal Purchase Page.


Quick Links - Here are some of our favorite links.  Keep this handy for easy reference.

Help Desk

Information Technology

Instructional Technology Services

CD Burners / Scanners / Photo Quality Printers / Instructional Web Sites Support

Media and Technology Support Services

Media equipped classroom information


Zimbra Mail

Zimbra Mail Help Documentation

Security News

Other Links

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